9 – Secondary literature

9.1 – Main entry fields

9.1.1 – Author

Author (100)

The field Author is for the person responsible for the item.

Name (100 $a)

Enter the name of the main author of the publication. Editors of facsimile or modern music editions are entered in this field.

Editors of volumes of essays or composers of modern editions are entered in the field Additional personal name (700).

For publications that have more than one author, choose one to enter in this field. The other name(s) can be added in the field Additional personal name (700).

This field is linked to the Personal Names authority file through $0. Life dates are displayed in $d.

9.1.2 – Additional personal name

Additional personal name (700)

The field Additional personal name is for editors of the item, additional people involved in the publication, and composers or other people that the publication treats.

Name (700 $a)

Enter the name. This field is linked to the Personal names authority file through $0 and life dates are displayed in $d.

Function (700 $4)

Enter the function of the person as related to the item. Select from the following. The three-letter codes refer to the MARC relator code.

• Additional author [aut]: Use for additional authors if the publication has more than one author.
• Associated name [asn]: Other names such as honoree, name in title, collector, text author, other, etc.
• Composer [cmp]: The composer treated in the item or the composer of the work for music editions.
• Editor [edt]
• Other function [oth]: All other functions.

Example

For Barbara M. Reul, Johann Friedrich Faschs in Darmstadt überlieferte Geburtstagskantaten für Fürstin Hedwig Friederike von Anhalt-Zerbst (short title: ReulF 2001):

• Author (100): Reul, Barbara M.
• Additional personal name (700): Fasch, Johann Friedrich (composer)
• Additional personal name (700): Hedwig Friederike, Fürstin von Anhalt-Zerbst (associated name)

9.1.3 – Additional institution

Additional institution (710)

The field Additional institution is for institutions that are connected with the item.

Institution (710 $a)

Enter the name of the institution. Do not enter the names of publishers in this field. This field is linked to the Institutions authority file through $0 and the place is displayed in $c.

Examples

• Sing-Akademie zu Berlin
• Historische Sektion der Bayerischen Benediktinerakademie

Function (710 $4)

Enter the function of the institution. Select from the following.

• Editor: Use especially if the item has an institution as an author rather than a person.
• Other function: All other functions.

9.1.4 – Title

Title (240)

Required field.

The field Title is for the title as given on the item.

Title (240 $a)

Enter the title of the item, including subtitles. Translations of the title can go in the field Additional title (730). Book reviews can be indicated by the prefix [review of:] and the name of the item.

Category (240 $g)

Select the category that describes the publication. Choose from:

• Bibliography
• Catalog: Other catalogs, including catalogs of collections or library holdings.
• Catalog of works: A catalog of a composer that does not include incipits.
• Collective catalog: Catalogs that include works by more than one composer.
• Encyclopedia
• Music edition: A modern edition or a critical edition of music.
• Other: Includes all other non-catalog, non-encyclopedia publications, such as articles, essays, chapters, biographies, cultural histories, etc.
• Thematic catalog: A catalog of a composer that includes music incipits.

Type of publication (240 $h)

Select the type of publication from the following list:

• Article/chapter
• Monograph: A single publication published on a single topic (includes most books).
• Periodical: A journal, newspaper, or magazine.
• Series: Names of publication series.
• Volume in a series
• Yearbook

9.1.5 – Edition statement

Edition statement (250)

The field Edition statement is for a statement that refers to a distinct edition of an item.

Edition statement (250 $a)

Enter the edition statement as given on the title page or elsewhere on the item.

Examples

• New ed., rev. and enl.
• Bilingual edition English/Español
• Auflage Partitur, zugleich Orgelstimme

9.1.6 – Additional title

Additional title (730)

The field Additional title is used for other titles not found on the title page.

Additional title (730 $a)

Enter other titles or translations of the title if they do not appear on the title page.

9.1.7 – Imprint

Imprint (260)

The field Imprint is for the publication information of an item. This field is used for all types of publications except for articles/chapters.

Place of publication (260 $a)

Enter the place of publication as given on the item.

Publisher (260 $b)

Enter the publisher as given on the item.

Year (260 $c)

Enter the year as given on the item.

9.1.8 – Physical description

Physical description (300)

The field Physical description is for the extent of the item.

Extent (300 $a)

Enter the extent of the item in number of pages or volumes.

Examples

• 270 p.
• xxi, 528 p.
• 2 vol.: XI, 518p.; 480p.

9.1.9 – Item part of

Item part of (760)

The field Item part of is used to link the item to a larger unit, such as linking an article to a periodical, or a chapter to a yearbook, or a book to a series. The larger unit must be in Muscat before it can be linked.

Title of periodical, book, or series (760 $t)

Enter the title of the periodical, book, or series. This field is linked to the Secondary literature database through $0.

Volume, year, page (760 $g)

Enter as appropriate the volume, issue, year, and/or page numbers for the item. Enter in a form appropriate to the style of the journal.

Examples

• 23 (1986), p. 5-10
• 2, 35 (2014), 7-16
• 71 (1997), Heft 5, p.275-292
• vol. 3/1-2; 11/1-2
• 56

For a chapter within a collection of essays, enter the page numbers of the chapter.

Example

• p. 76-109

As a general rule, make sure to include enough information so that someone else would be able to find the item themselves.

9.1.10 – Preceding entry

Preceding entry (780)

The field Preceding entry is used to name and link an earlier name of an item, such as a journal title that has changed names.

Preceding entry (780 $t)

Enter the former name of the item. This field is linked to the Secondary literature database through $w.

Example

Chelys. The Journal of the Viola da Gamba Society was published from 1969 to 2004. In 2007, the journal The Viola da Gamba Society Journal began as a continuation of Chelys. In the record for The Viola da Gamba Society Journal, enter the following:

Preceding entry (780 $t)

• Chelys. The Journal of the Viola da Gamba Society

9.1.11 – Succeeding entry

Succeeding entry (785)

The field Succeeding entry is used to name and link a later name of an item, such as a journal title that has changed names.

Succeeding entry (785 $t)

Enter here the name that the item was successively known as. This field is linked to the Secondary literature database through $w.

Example

The journal Chelys. The Journal of the Viola da Gamba Society existed from 1969 to 2004, when it was succeeded by The Viola da Gamba Society Journal. In the record for Chelys, enter the following:

Succeeding entry (785 $t)

• The Viola da Gamba Society Journal

9.1.12 – Media type

Media type (337)

Required field.

The field Media type is for the kind of medium represented by the item.

Media type (337 $a)

Select the type of media from the following list:

• CD-ROM
• E-book
• Electronic resource: Such as a database, website, or online catalog of works.
• Manuscript: A handwritten document.
• Media combination
• Microfiche
• Microfilm
• Printed medium
• Printed music

9.1.13 – Short title

Short title (210)

The field Short title is a unique abbreviation assigned to items of secondary literature to enable easy and consistent reference throughout the RISM database.

Short title (210 $a)

Required field for most kinds of items.

Enter the short title in accordance with the guidance below. Short titles may only be used once.

Short titles are not needed for serials or collected volumes of essays; for these kinds of publications, the short title is entered in the record for the individual article or chapter.

A short tile only applies to the edition described in the record. Separate records must be created for different editions.

The following will describe how to create short titles for general secondary literature, catalogs of works, and special cases.

General secondary literature

Short titles for general secondary literature are created as follows:

• Last name of the author or editor
  Hyphenated or compound last names are written out in full.
• First letter of a keyword from the title, capitalized
  Usually the name of the composer, otherwise select a different important word
• Space
• Year of publication

Examples

• Pieter Dirksen, Heinrich Scheidemann’s Keyboard Music: Transmission, Style and Chronology (Aldershot: Ashgate, 2007).
  → DirksenS 2007
• Peter Wollny, “Zur stilistischen Entwicklung des geistlichen Konzerts in der Nachfolge von Heinrich Schütz,” Schütz-Jahrbuch 23 (2001): 7-32.
  → WollnyS 2001
• Rita Fischer-Wildhagen, Adalbert Gyrowetz (1763-1850), Kapellmeister der k.k. Hoftheater in Wien (Egelsbach; Hänsel-Hohenhausen, 1999).
  → Fischer-WildhagenG 1999
• Soterraña Aguirre Rincón, “The Formation of an Exceptional Library: Early Printed Music Books at Valladolid Cathedral,” Early Music 37, no. 3 (August 2009): 379–400.
  → Aguirre RincónV 2009

For authors or editors who publish multiple articles about the same composer or multiple works by the same composer in the same year, a letter (a, b, c, etc.) is added to the end of the year for subsequent publications.

Examples

• Anton Cajetan Adlgasser, Litaniae de venerabili altaris sacramento in B-Dur (WV 3.53), edited by Armin Kircher (Stuttgart: Carus, 2005).
  → KircherA 2005
• Johann Ernst Eberlin, Vagit infans: Offertorium für Weihnachten, edited by Armin Kircher (Stuttgart: Carus, 2005).
  → KircherE 2005a
• Johann Ernst Eberlin, Veni, creator spiritus: Offertorium zum Pfingstsonntag, edited by Armin Kircher (Stuttgart: Carus, 2005). [full score]
  → KircherE 2005b
• Johann Ernst Eberlin, Veni, creator spiritus: Offertorium zum Pfingstsonntag, edited by Armin Kircher (Stuttgart: Carus, 2005). [piano score]
  → KircherE 2005c

For two or more authors or editors, only the first is used in a short title.

Example

• John Alexander Fuller-Maitland and Arthur Henry Mann, Catalogue of the Music in the Fitzwilliam Museum (London: C.J. Clay, 1893).
  → Fuller-MaitlandF 1893

If no author is named, use 1-2 keywords from the title in its place.

Example

• Verzeichnis der von dem verstorbenen Grossh. Badischen Prof. der Rechte und Geheimrathe Dr. Anton Friedrich Justus Thibaut zu Heidelberg hinterlassenen Musikaliensammlung welche als ein Ganzes ungetrennt veräussert werden soll (Heidelberg, 1842).
  → VerzeichnisThibaut 1842

For multivolume works that were published over the course of several years, only the first year is used.

Example

• Otto Schröder, J. Walter: Sämtliche Werke, 6 vols. (Kassel: Bärenreiter, 1943-73).
  → SchröderW 1943

If the year of publication is neither given nor ascertainable, write s.d. (for no date) instead of a year.

Example

• Josef Gregor Zangl, Der katholische Orgelfreund aus Tyrol: Sammlung von 26 Orgelstücken verschiedener Gattung (Innsbruck, no date).
  → ZanglO s.d.

If only an approximate year of publication is known, add a ca. (for circa) when you enter the publisher and publication year in the record, but omit the “ca.” in the short title.

Example

• Philipp Fahrbach (der Ältere), Kärnthner-Lieder Walzer für das Piano-Forte […] op. 230 (Vienna, C.A. Spina, ca. 1850).
  → FahrbachK 1850

For the short titles of well-known encyclopedias or sets, use the established abbreviations or terms (MGG, Thieme-Becker, DTÖ, FTA, Stuttgarter Schütz-Ausgabe).

Catalogs of works

Short titles for catalogs of works are created as follows:

• First three letters of the last name of the author or editor
• First letter of the composer’s last name, capitalized

No year is needed.

A catalog that is published as a part of a larger item, such as an appendix in a book, may be entered as a catalog of works.

Examples

• A. Craig Bell, Handel: Chronological Thematic Catalogue (Darley: Grain-Aig Press, 1972).
  → BelH
• Walter Knape, Bibliographisch-thematisches Verzeichnis der Kompositionen von Karl Friedrich Abel (1723-1787) (Cruxhaven: W. Knape, 1971).
  → KnaA
• Margit L. McCorkle and Akio Mayeda, Robert Schumann: Thematisch-bibliographisches Werkverzeichnis (Mainz: Schott, 2003).
  → McCS
• Bruno Scheithauer, Verzeichniss sämtlicher gedruckten Werke Dr. Carl Loewe’s (Berlin, 1886).
  → SchL

Use the established abbreviations for catalogs of works if they exist (BWV, KV, Hob., etc.) or the abbreviation used within the catalog, as long as the abbreviation is not already in use in Muscat.

Examples

• Horst Augsbach, Quantz-Werkverzeichnis (Stuttgart: Carus, 1997).
  → QV
• Klaus-Peter Koch, Samuel-Scheidt-Werke-Verzeichnis (SSWV) (Wiesbaden: Breitkopf & Härtel, 2000).
  → SSWV
• Armin Brinzing, Systematisches Verzeichnis der Werke von Johann Melchior Molters (MWV) (Wiesbaden: Harrassowitz Verlag, 2010).
  → BrinzingMWV
  Note: MWV was already in use for the Mendelssohn Werkverzeichnis.

Special cases

Publications that contain the term “thematic catalog” in their titles are usually catalogs of a composer’s works but may occasionally treat a different area or not be extensive in their scope. If it’s the former, give it a short title as for a catalog of works. If it’s the latter, give it a short title as for general secondary literature. In short, anything that is not a catalog of a composer’s works is assigned short title as for general secondary literature.

Examples

• Walter Pass, Thematischer Katalog sämtlicher Werke Jacob Regnarts (ca. 1540-1599) (Vienna: Böhlau, 1969).
  → PasJ
• Jean Duron, L’oeuvre de Sébastien de Brossard (1655-1730). Catalogue thématique (Versailles: Klincksieck, 1995).
  → DurB
• Francesco Passadore, Catalogo tematico delle composizioni di Giuseppe Torelli (1658-1709) (Padua: Edizioni de “I Solisti Veneti”, 2007).
  → PasT
• Robert Didion and Joachim Schlichte, Thematischer Katalog der Opernsammlung in der Stadt- und Universitätsbibliothek Frankfurt am Main (Frankfurt: Vittorio Klostermann, 1990).
  → DidionF 1990
• Róbert Árpád Murányi, “Thematischer Katalog der Werke G. J. Werners in Budapest,” Acta musicologica 38/1-2 (1997): 151-228.
  → MurányiW 1997

For modern music editions, use the last name of the editor plus the first letter of the last name of the composer. The year refers to the year that the modern edition was published.

Example

• Barbara Strozzi, Havete torto, edited by Candace A. Magner (Cor Donato Editions, 2019).
  → MangerS 2019

9.2 – Subject access fields

9.2.1 – ISBN

ISBN (020)

The field ISBN is for the International Standard Book Number, a unique identification number assigned to monographic publications.

ISBN (020 $a)

Enter the ISBN. The ISBN is a number consisting of 10 or 13 digits.

Examples

• 3-486-21584-1
• 978-3-486-21584-1

9.2.2 – ISSN

ISSN (022)

The field ISSN is for the International Standard Serial Number, a unique identification number assigned to a serial publication.

ISSN (022 $a)

Enter the ISSN.

Examples

• 0027-4380
• 0003-0139
• 1068-2724

9.2.3 – ISMN

ISMN (024)

The field ISMN is for the International Standard Music Number. The ISMN is a unique identifier for modern, commercial printed music.

ISMN (024 $a)

Enter the ISMN.

Examples

• 979-0-9020000-9-3
• M-2306-7118-7

9.2.4 – Language code

Language code (041)

The field Language code is for the language of the item.

Language code (041 $a)

Enter the language(s) of the item.

The codes used are the three-letter ISO 639-2 abbreviations found on the Library of Congress website.

9.2.5 – Country of publication

Country of publication (044)

The field Country of publication is for the country in which the item was published.

Country of publication (044 $a)

Enter the country of publication. Select from the drop-down list. Use this field only for printed monographs.

9.2.6 – Subject heading

Subject heading (650)

The field Subject heading is for topics that help to describe the contents of the item.

Subject heading (650 $a)

Enter a subject heading. Enter subject headings especially if the contents of the item are not obvious from the title. This field is linked to the Subject headings authority file through $0.

Examples

• Instruments
• Madrigals
• Schriftsteller
• Benediktiner

9.2.7 – Related place

Related place (651)

The field Related place is used for geographic names associated with the subject matter of the item.

Place (651 $a)

Enter the city, region, state, or country. This field is linked with the Places authority file through $0. Do not enter the place of publication here.

9.3 – Note fields

9.3.1 – General note

General note (500)

The field General note is for any other kind of information.

General note (500 $a)

Enter any notes about the item, especially notes that relate to how the item is relevant to musical sources (if not obvious from the title).

Enter RISM library sigla here if the item concerns an institution, such as catalogs of collections.

Examples

• D-Bsa
• p. 95-97: “Appendix 4. Selected works”
• S. 250-263: Werksverzeichnis (ohne Incipits)

This field is also used to define the method for citing a thematic catalog or catalog of works. This ensures that the catalog cited in a uniform way throughout the database. When determining the citation form, keep in mind the style and outline of the catalog. Give examples that reflect the variety of kinds of works in the catalog. Only use page numbers as a last resort.

Example

For J. Bradford Young, “A Thematic Catalog of the Works of Robert Valentine” (YouV)

• Short title. Nummer
• YouV. 3 (12 sonatas for recorder with continuo)
• YouV. 3, no. 1 (1st sonata from the 12 sonatas for recorder with continuo)
• YouV. 3, no.1/2 (2nd movement only of the first sonata from the 12 sonatas for recorder with continuo)

9.3.2 – Dissertation note

Dissertation note (502)

The field Dissertation note is used to indicate that the item is a dissertation.

Dissertation note (502 $a)

Enter a statement that includes the type of degree, institution, and year.

Examples

• Ph.D. diss., University College, London 1998
• Diss., Freie Universität, Berlin 2002

9.3.3 – Internal note

Internal note (599)

The field Internal note is used for information not intended for public display. Internal notes are not exported to the public catalogs or available in the RISM open data.

Internal note (599 $a)

Enter local notes for internal use. Internal notes can be used for comments of all kinds, such as questions, comments, or research to be done. Delete notes after they have served their purpose. It is best practice to sign your note using your initials and the date.

If an item is held by the Editorial Center in Frankfurt, add the note RISM-HB for items in the reference library or RISM-HB (PDF) for items on the shared drive. In this spirit, any RISM contributor who sees this note for an item needed for their work can contact the Editorial Center staff and arrange for copies to be made.

9.3.4 – External resource

External resource URL (856)

The field External resource URL is used to link to external resources, such as an electronic version of the item, the publisher’s website with more information, or a database.

External resource URL (856 $u)

Enter the URL. Only enter one URL per field. All URLs must begin with http or https. Use permalinks whenever possible.

Note about external resource (856 $z)

Enter a brief note that describes the link.

Examples

• Electronic resource
• Elektronische Ressource
• Link to PDF
• Link zum Inhaltsverzeichnis
• Some issues are available as a PDF
• Link to database

9.3.5 – Dates of publication

Dates of publication (520)

Recte: Dates of publication (362)

The field Dates of publication is used to state the beginning and/or ending date(s) of an item, especially for periodicals.

Dates of publication (520 $a)

Enter the beginning date and (if applicable) the ending date of an item. If the item continues to be published, leave the date open.

Examples

• Vol. 1, no. 1 (Apr. 1981)-
• 1969-2004

9.3.6 – Work catalog note

Work catalog note (590)

The field Work catalog note is used to record decisions about how the work catalog is treated in Muscat.

Work catalog note (590 $a)

Enter decisions about how the work catalog is treated.

Examples

• Forthcoming

9.4 – Control fields

9.4.1 – Leader

Leader (000)

Do not change.

The field Leader consists of data elements that contain numbers or coded values that define the parameters for the processing of the record. It is automatically generated.

9.4.2 – RISM ID number

RISM ID number (001)

The field RISM ID number is the permanent RISM identifier for the record. This number is automatically generated and cannot be changed.

9.4.3 – Control number identifier

Control number identifier (003)

The field Control number identifier gives the code for the agency whose system control number is contained in the field RISM ID number (001). For new records, this is always RISM, so the ISIL code for RISM is automatically generated: DE-633

9.4.4 – Date and time of last transaction

Date and time of last transaction (005)

The field Date and time of latest transaction indicates the last time a record was changed. It consists of sixteen characters that specify the date and time of the latest record transaction and serve as a version identifier for the record. The data and time are given according to Representation of Dates and Times (ISO 8601) in the pattern yyyymmdd and hhmmss.f. The field is automatically generated.

9.4.5 – Duplicated from

Duplicated from (981)

The field Duplicated from is an automated administrative field that is used when a record is duplicated from an already existing record in Muscat. When a record is duplicated from a record that itself was created from the duplication process, the field documents a maximum of five duplication occurrences: the original record and the most recent four.

Original record (981 $0)

When a cataloger duplicates a record in Secondary Literature, the RISM ID of the original record is automatically entered into this field.

Date (981 $d)

When a cataloger duplicates a record in Secondary Literature, the date and time of when the duplication took place is automatically entered into this field. The format is YYYY-MM-DD HH:MM:SS.